Every clinical coordinator knows the spreadsheet. The one with 14 tabs, conditional formatting nobody remembers building, and a column called “Hep B???”. It works until the week it doesn’t — when a hospital rejects a titer the spreadsheet said was fine, and a student loses a rotation slot over a document problem nobody caught in March. Immunization tracking is a verification job wearing a data-entry costume, and that is why software alone keeps failing at it.
What programs actually have to verify
Published nursing program policies converge on a familiar stack: MMR (two doses or a positive IgG titer), Hepatitis B (completed series or titer), varicella (two doses or titer), Tdap, annual influenza, and TB testing on the schedule your clinical sites demand — plus CPR cards, health insurance, and site-specific forms. The trap is in the details: an IgM titer is not an IgG titer, a “dose 3 scheduled” is not a completed series, and every clinical site reserves the right to disagree with a checkmark. Verification is the product. Everything else is a filing cabinet.
How our tracking works
- $30 per student, flat. Unlimited free administrator and faculty seats — your whole team sees the same live picture without per-seat math.
- 24-hour review of everything. Each upload is checked against your program’s actual rules and reject with specific fix-it notes, so students correct problems before deadlines.
- Reminders that nag so you don’t. Email and SMS reminders fire automatically for missing items and approaching expirations — TB renewals, flu season, CPR cards.
- Your rules, encoded. Titer-versus-dose logic, program-specific TB modalities, site-specific extras — configured to your requirement list, live 24–48 hours after you send it.
- One roof when you want it. Add on-site drug screening events (from $25/student, depending on cohort size), $40 Quest-network testing, $35–$70 Checkr background checks, and N95 fit testing at $25–$35 per student — same portal, same invoice, same team.
The market, briefly
Big platforms track immunizations at student-bundle prices — published MyCB packages run $110.75–$153.98 per student across schools from Iowa to Virginia, and school guidance for Complio states American DataBank reviews submitted items within 1–3 business days. Campus-health tools like Med+Proctor and Magnus Health approach it from the student-health-records side. We approach it from the clinical-placement side, where the only question that matters is: will the hospital accept this student on Monday? Family-owned since 1995, and every titer is reviewed within 24 hours against your program’s rule.
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Set up in about 5 minutes with your program’s requirements. No meeting needed.
Support 7 days a week by phone, text or email, for students and school staff: call or text (901) 517-7450 · josh.smith@drugfreeschools.net
See the director dashboard (3:06)
Recorded in the live portal: the rotation check dashboard, document review, requirement rules, clinical sites and rotations, and secure links for sending records to a site.
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Frequently asked questions
What immunizations do clinical students typically have to prove?
Common requirements across published nursing program policies: MMR (two doses or positive titer), Hepatitis B (series or titer), varicella (two doses or titer), Tdap, annual influenza, and TB testing — with exact rules set by each program and its clinical sites.
Why not just track this in a spreadsheet?
Because a spreadsheet can't read a titer report. The failure mode is always the same: a document gets marked complete that a clinical site later rejects, and a student loses a placement. Trained review plus automated expiration reminders is the fix.
How is Drug Free Schools' tracking priced?
$30 per student, with unlimited free administrator and faculty accounts. No modules, no seat licenses, no long-term contract.
Who reviews the documents?
Every upload is reviewed within 24 hours through the Drug Free Schools AI review process, which is fast and rejects with specific instructions (“page 2 missing — dose 2 date not visible”), so students fix problems before deadlines instead of after.
Can immunization tracking combine with screening?
Yes — that's the design. Drug testing (on-site events or the Quest network), Checkr background checks, and N95 fit testing run through the same portal, one invoice, one support line.
How do alternatives like Complio, Med+Proctor, or Magnus Health compare?
Complio is a large student-paid compliance platform now under DISA ownership; tools like Med+Proctor and Magnus Health grew up around campus-wide health records. Our lane is narrower on purpose: clinical-placement compliance for health science programs, with every document reviewed within 24 hours.
CastleBranch, DISA, DISA Healthcare, Complio, American DataBank, Bridges, Verified Credentials, Viewpoint Screening, Med+Proctor, Magnus Health, Quest Diagnostics, LabCorp, and Checkr are trademarks of their respective owners. Drug Free Schools is not affiliated with, sponsored by, or endorsed by these companies. Third-party prices, policies, and events referenced on this page come from public announcements and published school and vendor materials as of July 2026 and may have changed; verify current terms with the vendor. Nothing on this page is legal or medical advice.